Managing the finances of a large 24/7 gym with 1,000 members is vastly different from a boutique personal training studio with 30 high-value clients. In 2026, automation is the only way to stay sane.
1. Franchise Fees and Reporting
If you own an Anytime Fitness, Plus Fitness, or similar franchise, you need to report accurate turnover to your head office. We automate these reports directly from Xero, ensuring your royalty payments are correct and you're meeting your franchise agreement obligations.
2. High-Volume Member Invoicing
Don't send manual invoices. Use membership management software that syncs with Xero. We reconcile batch payments from GoCardless or Stripe, so you only have to match one big transaction against hundreds of individual membership payments.
3. Equipment Financing and Interest
Large gyms often have equipment on lease. Correct bookkeeping for these leases is critical—you need to separate the interest (deductible) from the principal (not deductible, but depreciates) to get your tax return right.