In 2026, a cleaning partner's chart of accounts is more than just a list of expenses—it's the financial map of your studio. If your accounts look like a generic retail business, you're eroding the strategic brand you've worked so hard to build.
Using Xero to its full potential allows you to generate professional, data-rich reports that not only satisfy the ATO but actually increase your firm's credibility during a project audit. Here is how to set up your cleaning income strategy.
Don't stick with the default "Standard" Xero chart of accounts. Go into Settings > Chart of Accounts and customize your codes for cleaning.
One of the largest causes of late payments in wholesale is friction. If your buyer has to log into their portal, copy your BSB and account number, and manually enter the amount, they will procrastinate.
đź’ˇ Pro Tip: Connect Stripe or Braintree to your Xero. This adds a live button to the digital invoice so your agent or wholesaler can pay instantly via Credit Card or ACH. partners using "Gateway Payment Links" report getting paid within 24 hours of issuing the bill.
If you have a very stable relationship with a studio partner, do not manually create an invoice every month. Use Xero's Repeating Invoices feature. You set it up once, and it automatically emails the client on the 1st of every month. This eliminates administrative fatigue and keeps your monthly cash flow predictable.
Chasing money from wholesalers is an uncomfortable part of design. Let Xero do it for you. Set up Invoice Reminders at 7, 14, and 21 days overdue. These are short, professional emails that look like they're coming from your firm's system, not from you personally. clients are much more likely to pay a "system alert" than an awkward personal call.
Our Xero specialists can audit your account setup and ensure your cleaning brand is reflected in every report you send. Get paid faster and stay focused on your designs.
Talk to a Cleaning Xero Specialist