E-Commerce Bookkeeping for Shopify & Amazon

Don't let Fees mess up your books

E-commerce accounting is tricky. You receive a "Net Deposit" from Stripe or Amazon, but that deposit is actually [Sales - Fees - Refunds]. If you only record the deposit, you are under-reporting income and missing out on valuable tax deductions for the merchant fees. We fix this.

Clearing Accounts: We implement proper clearing accounts to reconcile Gross Sales vs. Net Deposits to the cent.
Automation: We set up tools like A2X or LinkMyBooks to automate data entry from Shopify to Xero.
Multi-Currency: Correctly managing FX gains/losses for your USD or EUR sales.
Inventory: Tracking stock value accurately so your Cost of Goods Sold (COGS) figures are real.

Common E-Commerce Mistakes

Ignoring Merchant Fees

PayPal, Stripe, and Amazon fees are tax-deductible business expenses. Don't hide them in your "Net Sales" figure.

Double Counting Sales

Integrating Shopify + PayPal + Bank Feeds incorrectly often leads to sales being recorded twice. We audit your integration.

Incorrect GST on Imports

Are you claiming the GST paid on imported goods? You need the import documentation to claim these credits back.

Inventory Expensing

Buying stock is an asset, not an expense. It only becomes an expense (COGS) when you sell it. Getting this wrong destroys your Balance Sheet.

Frequently Asked Questions

Do you use A2X?

Yes, we highly recommend A2X or LinkMyBooks for high-volume sellers to keep Xero clean and fast.

Can you handle Amazon US/UK sales?

Yes, we are experienced in multi-currency accounting and can track your foreign currency holdings.

How do you handle Afterpay/Zip?

We treat Buy Now Pay Later (BNPL) services just like any other gateway, ensuring the fees are split out correctly.

Scale your store with clean books

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