Bookkeeping for Retail, Cafes & Restaurants

Managing High Volume Transactions

Cafes and shops process hundreds of transactions a day. If your POS system isn't syncing correctly with Xero, your BAS will be a nightmare. We ensure your Square, Lightspeed, or Kounta data matches your bank deposits exactly.

POS Reconciliation: We match daily takings to your bank feed so you don't pay tax on money you haven't received.
Award Wages: We handle penalty rates, superannuation, and overtime for casual staff.
Inventory Management: Tracking Cost of Goods Sold (COGS) so you know your true gross margin.
Supplier Management: Ensuring food and stock invoices are paid on time to keep suppliers happy.

Common Mistakes in Hospitality

Double Counting Income

If you sync Square/Tyro automatically but also deposit cash manually, you might be paying GST twice on the same sale.

Ignoring Wastage

Spoiled food or broken stock is a tax deduction. If you don't record wastage, your profit margins will look lower than they really are.

Super on Overtime

Calculating Superannuation on overtime hours is tricky. Mistakes here lead to massive ATO fines for underpayment.

Mixing Tips & Revenue

Tips distributed to staff are generally not subject to GST, but many owners accidentally include them in taxable sales.

Frequently Asked Questions

Does Square/Lightspeed integrate with Xero?

Yes, but the setup is critical. We configure the integration to ensure fees are separated from sales revenue automatically.

How do I handle cash payments?

We set up a "Cash Clearing Account" in your books. You record the sale when it happens, and we reconcile it when you deposit the cash at the bank.

Do you manage payroll for casuals?

Absolutely. We manage timesheets, award interpretations, and payslips for casual, part-time, and full-time staff.

Streamline your shop's finances

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